(For Supervisor Assignments, click here.) Supervision takes place both formally and informally. Clinical training requires regularly scheduled supervision. The frequency, duration, and types of supervision will change as fellows advance in training, demonstrate professional and clinical competence, and earn the confidence of their supervisors. The following are guidelines of responsibilities for fellows and faculty as they engage in supervisory relationships in the child and adolescent psychiatry training program.

Resident Role and Responsibilities

1. Personal issues you would like to address
   

2. Fellows are to be familiar with the program’s core competencies and goals and objectives.
   

3. Fellows are responsible for contacting their supervisors and arranging supervision according to these guidelines.
   

4. Fellows are expected to show up for all scheduled meetings on time or call to reschedule if he/she will be late or unable to make the meeting.
   

5. Fellows must keep all required records, up-to-date charts and logbooks. This includes a supervision log.
   

6. Fellows are expected to follow the policies of individual services on which they are rotating.
   

7. Fellows should demonstrate a professional demeanor with regard to patient care, documentation, attitude toward learning, and the completion of all administrative responsibilities such as returning phone calls, completing paperwork, etc.
   

8. Fellows are expected to have an inquiring, thoughtful and reasoned approach to each clinical encounter and a willingness to discuss this openly with the supervisor and accept feedback and discussion.
   

9. Fellows should proactively seek out supervision, demonstrate the highest degree of professionalism, and show enthusiasm for learning.
   

10. Failure to meet any of the responsibilities listed in this document could result in disciplinary action (e.g. notation in the training file, suspending privileges to see patients, academic probation, or other actions deemed appropriate).
    

Supervisor Role and Responsibilities

1. Supervisors should be appropriately credentialed physicians, psychologists or social workers. They should be affiliated with the residency program and assigned to specific fellows by the training director of the program.
   

2. Supervisors are t.o be familiar with the program’s core competencies and goals and objectives.
   

3. By providing patient care oversight and teaching, supervisors should foster safe and competent care of patients managed by fellows.
   

4. As role models, supervisors teach, evaluate, and enhance the knowledge, skills, and attitudes of their fellows with respect to patient care and career development.
   

5. Supervisors require adequate time in their schedules to meet with fellows. If a meeting needs to be rescheduled, the supervisor should contact the resident to notify them of the schedule change.
   

6. Supervisors are expected to be responsive to the fellows, be on time for scheduled meetings and communicate to the fellows when and how to reach them for pressing or urgent “off-schedule” supervision.
   

Rotation/Attending Supervisor

The Rotation Supervisor oversees the management of patients seen by fellows on their service. This includes providing direct and indirect supervision of fellows through demonstrations, hearing case presentations, reviewing charts, assisting in clinical activities, and providing an educational experience relative to the rotation. The supervisor may also review procedure and patient logbooks upon request. For rotations in which psychotherapy takes place, this supervisor is responsible for the clinical and educational management of the psychotherapy cases. This may include direct supervision by demonstration or witnessing interviews and indirectly through hearing case presentations, reviewing videotaped sessions, and performing chart reviews. This supervisor will also provide an educational experience relevant to the case and be responsible for evaluation of the resident. fellows must have a specific supervisor for each and every psychotherapy case. This supervisor is also responsible for the evaluation of the resident for that rotation.

Training Supervisor

The Training Director of the program, a credentialed child and adolescent psychiatrist on the teaching staff, oversees training for individual fellows. This includes reviewing academic evaluations, managing caseload size and diversity, discussing cases, reviewing logbooks, maintaining the training file, providing career development advice, and counseling on academic, and professional matters. This advisor also provides guidance and oversight to any teaching and supervision provided by senior fellows to students and junior fellows. In addition the supervisor will provide education regarding the consolidation of clinical, administrative, teaching, and supervisor skills. The advisor may also be expected to supervise long term and/or difficult cases managed by the resident.

Training Director’s Monthly Supervision

In addition to the many informal occasions that you meet with the Training Director, you will have a formal monthly meeting where you will review your progress in the program. You will be asked about the following:

1. Your health and morale
   

2. Personal issues you would like to address
   

3. Career development and direction
   

4. Impending absences
   

5. Progress with “Scholarly Activity”
   

6. Review of verbal or informal feedback
   

7. Review of written feedback or evaluations
   

8. Seminar attendance log
   

9. Supervision log
   

10. Clinical Skills Verification (CSV, Mock-board style interview evaluation; once every core rotation)
    

11. Submit print-out of your “open cases” at UBHC
    

12. Submit monthly case log for continuity clinic
    

13. Submit monthly case log for primary rotation
    

14. Submit monthly case log for consultation-liaison and ER services
    

15. Submit your evaluations
    

Caseload Supervisor

The Caseload Supervisor is an appropriately credentialed psychiatrist who oversees the outpatient caseload of the fellow. In this capacity, the supervisor has command over the entire assigned caseload. The caseload for a fellow can be ascertained through the Clinician Supervisor of the UBHC Child Unit, Rinku Arora, Psy.D. It is expected that supervision will occur in weekly meetings and over time, will encompass the entire caseload, not just selected cases. Your supervisor’s name can be found on the Supervisor Assignments page.

Psychotherapy Supervisor

The Psychotherapy Supervisor is an appropriately credentialed psychologist, social worker or physician, who supervises the fellow in the delivery of psychotherapeutic techniques. Supervision is of selected cases, determined and agreed upon as cases in psychotherapy with the fellow. The modality of treatment is determined mutually by the requisites of the case, the fellow, and the supervisor.